Wellington Access Broadcasting Society Incorporated | WABSI Council
Wellington Access Broadcasting Society Annual General Meeting 2020 - Sunday 4 October at 2 pm at Wellington Access Radio
The 2020 AGM of the Society is to be held on Sunday 4 October at 2 pm at Wellington Access Radio. All members of the Society are encouraged to attend.
In preparation for the AGM, we are calling for nominations for elected Council-members and any remits.
All submissions for elected Council-members need to be signed by the nominee, include a short biography, and they must be a current financial member of the Society.
Nominations can be submitted to the Station Manager either by:
Names of the nominees along with their biographies will be circulated to all Society members on Friday 11 September.
The closing date for any remits for presentation at the AGM will be Friday 11 September at 5 pm.
At the AGM members of WABSI Society may stand to be elected to the governing council, vote for who is elected to the governing council, and and vote on any remits.
Members elected to the governing council help set the strategy and direction for Wellington Access Radio, as well as regularly receive operational, programming, and financial reports and hold meetings as a group with the Station Manager.
You must have paid your $10 annual membership to stand for governing council or to vote at the AGM.
Please pay your membership with a reference by 5pm Wednesday 23 September:
Wellington Access Radio: 03-1537-0008197-000
Due to Covid-19 restrictions there will be no meet and greet or refreshments before or after the AGM. Distancing of 1 metre will be enforced.
Everyone must hand sanitise and sign in on entry, and wearing a face covering is encouraged. Please do not attend if you are sick.
The 2020 AGM of the Society is to be held on Sunday 4 October at 2 pm at Wellington Access Radio. All members of the Society are encouraged to attend.
In preparation for the AGM, we are calling for nominations for elected Council-members and any remits.
All submissions for elected Council-members need to be signed by the nominee, include a short biography, and they must be a current financial member of the Society.
Nominations can be submitted to the Station Manager either by:
- email - kristen@accessradio.org.nz
- post - Wellington Access Radio, PO Box 9073, Wellington 6141
- dropped off at the Station - Level 1, 35-37 Ghuznee Street
Names of the nominees along with their biographies will be circulated to all Society members on Friday 11 September.
The closing date for any remits for presentation at the AGM will be Friday 11 September at 5 pm.
At the AGM members of WABSI Society may stand to be elected to the governing council, vote for who is elected to the governing council, and and vote on any remits.
Members elected to the governing council help set the strategy and direction for Wellington Access Radio, as well as regularly receive operational, programming, and financial reports and hold meetings as a group with the Station Manager.
You must have paid your $10 annual membership to stand for governing council or to vote at the AGM.
Please pay your membership with a reference by 5pm Wednesday 23 September:
Wellington Access Radio: 03-1537-0008197-000
Due to Covid-19 restrictions there will be no meet and greet or refreshments before or after the AGM. Distancing of 1 metre will be enforced.
Everyone must hand sanitise and sign in on entry, and wearing a face covering is encouraged. Please do not attend if you are sick.
WABSI
Wellington Access Radio is governed by the Wellington Access Broadcasting Society Incorporated (WABSI). Every radio programme nominates at least two people to be part of WABSI, and friends of the station can also join.
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WABSI Council
WABSI holds an annual general meeting (AGM). This is where the governing council is elected by members, and amendments are made to the WABSI constitution.
The elected WABSI Council meets every six weeks to monitor the station’s performance and sets the strategic direction for the station. Members are welcome to attend. Membership in WABSI entitles you to vote and run for WABSI Council. |
Wellington Access Broadcasting Society Council Members 2019 - 2020
Chair: John Saunders
Deputy Chair: Dorai Gounder
Treasurer: Julie Lamb
General Council: Fa'anu'u Anitere'a, Eddie O’Strange, Simon Howard, Susan Zou
Sub-committees: Health and Safety Rep - Fa'anu'u Anitere'a and (staff) Kristen Paterson; Finance, Audit and Fundraising – Julie Lamb, Dorai Gounder and (staff) Kristen Paterson; and Programme makers, Members and Supporters – Simon Howard, Susan Zou and (staff) Kristen Paterson
Life members of Wellington Access Broadcasting Society Incorporated: Bala Thompson and John Saunders
The Council of Wellington Access Broadcasting Society Incorporated meets on Wednesday at 6.00 pm on 25 March, 20 May, 22 July and 23 September. All paid up Society members are welcomed to attend. If members do wish to attend a Council meeting please email chairwgtnaccessradio@gmail.com two weeks before the scheduled meeting.
Deputy Chair: Dorai Gounder
Treasurer: Julie Lamb
General Council: Fa'anu'u Anitere'a, Eddie O’Strange, Simon Howard, Susan Zou
Sub-committees: Health and Safety Rep - Fa'anu'u Anitere'a and (staff) Kristen Paterson; Finance, Audit and Fundraising – Julie Lamb, Dorai Gounder and (staff) Kristen Paterson; and Programme makers, Members and Supporters – Simon Howard, Susan Zou and (staff) Kristen Paterson
Life members of Wellington Access Broadcasting Society Incorporated: Bala Thompson and John Saunders
The Council of Wellington Access Broadcasting Society Incorporated meets on Wednesday at 6.00 pm on 25 March, 20 May, 22 July and 23 September. All paid up Society members are welcomed to attend. If members do wish to attend a Council meeting please email chairwgtnaccessradio@gmail.com two weeks before the scheduled meeting.
Council Bios
John Saunders
In the early 1990s, John was the Wellington Access Radio Programme Director and since then has undertaken numerous volunteer roles on the Council as Secretary, Deputy Chair, Treasurer, and most recently Chair. John has a background in broadcasting and communications management going back some 40 years. Although semi-retired, he occasionally works as a communications contractor. EMAIL: chairwgtnaccessradio@gmail.com. |
Dorai Gounder
Dorai is the Deputy Chair of Wellington Access Broadcasting Society. He is a secondary school teacher and joined Wellington Access Radio as a volunteer operator in 1996. He has long been associated with the station as an operator, relieving broadcaster/presenter of The Indian Programme. He has thorough knowledge of the workings of the station, governance, and expectations of the programme makers of WABSI. The cultural diversity of our broadcasting society including the programme makers has always been the focus of his interest, and he wishes to continue promoting their aspirations. With his academic, social, and personal skills, Dorai believes he can continue to contribute positively to achieving WABSI’s strategic goals, good governance, and excellence in broadcasting and communication. |
Fa'anu'u Anitere'a
Tēnā koutou katoa! Ko Fa'anu'ualii Anitere'a tōku ingoa. No Hamoa ahau. Talofa lava. Fa'anu'u has been involved in the Wellington Access Radio society since 1979 as a presenter and operator of "The Ole Fetuao Programme." In 2007 she was elected to the Wellington Access Radio council. She has taught in the Primary sector for 30+ years. Being bilingual, she is aware of the wide cultural diversity of our community, and she intends to continue to promote and encourage their desire through music, reading, language. |
Eddie O'Strange
Eddie O'Strange has been in radio broadcasting in various capacities and in various places for 40 years. He's also a songwriter, musicologist, arranger, record producer, and musical director for shows and theatre. His first Wellington Access Radio series, in the early 1980s, discussed songwriting with a well-known musician each week. Eddie has been the anchor host for Town & Country Aotearoa (Monday 9pm) since 1991. |
Susan Zou
Susan Zou comes from Beijing, she lived in Japan for eight years, before coming to New Zealand in 1996. She has worked in the NZAID section of MFAT and was a member of Shakti Council and a management committee member of Shakti Wellington Branch. Currently, she teaches in the Wellington Chinese Language School, the editor of the Yafeng Group monthly column in the Home Voice Chinese newspaper. Susan has published four books with her sister. She organised the Photo Exhibition and Seminar of “Japanese Immigrants’ Experiences in New Zealand” in November 2016 and 2018 at the Japan Festival of Wellington and Wellington City Library. Susan has also run the Wellington Access Radio programme “Stories of Chinese New Zealanders” in 2018. |
Simon Howard
I have been involved in local, student, and community radio for ten years now, starting in the UK and continuing here at Access Radio after moving to New Zealand in 2012. I am the host of Monday C-Zone, where I focus on the city's thriving arts and theatre community. I am passionate about young people having the opportunity to get their voice heard on the station, and also ensuring that the station continues to move with the digital age, allowing our programmes to be listened to via a number of channels and in different ways, not just on 106.1FM. A desire to learn more about how a station is run has led to me taking up my first council position. |
Julie Lamb is a programme-maker from the Capital Blues programme. As an accountant, she runs Julie Lamb and Associates. Julie has had extensive experience with incorporated society accounts, having served as the accountant for Victoria University of Wellington Students Association for several years. She is also a musician and runs 'The Fold' rehearsal space and venue at her accountancy firm premises.
We love new members!
Let's get started.
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AGM Minutes 2016
AGM Minutes 2018 |
AGM Minutes 2017
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Constitution
Wabsi council meeting minutes January 2019
Wellington Access Broadcasting Society Incorporated
COUNCIL MEETING
Wednesday 30 January 2019
Wellington Access Radio
6.00pm – 7:00pm
1. Apologies: Simon Howard, Dorai Gounder.
Present: Fa’anu’u Anitere’a, Susan Zou, Eddie O’Strange, Don Carson, John Saunders, Patricia Sexton.
2. Minutes of November meeting
No matters on accuracy arising.
There has been no submission on Swan Lane yet. Kristen has given a written report, but has not been contacted about the follow up.
Motion: that November’s minutes be received as a true and correct record
Moved: John
Seconded: Eddie
Motion carried
3. Report from Station Manager
Programming
We have special summer programming at the moment.
The drop in 36(c) programming over the summer holidays has been less than usual. This is because new shows have been brought in to cover shows on hiatus.
Summer break
The break went brilliantly, there were no problems or big complaints. Armando received a few calls.
The lock on the main office door broke, it couldn’t be fixed until 7th January due to the holiday period.
There was a break in downstairs, but the station was unaffected. We can give video footage from our security camera if need be.
Interns
We have an intern from Massey University who has come on board to help us out. Also, Elizabeth is interning, she will help us with our crowdfunding drive.
Funding
The station did not get funding from Pelorus Trust.
The WABSI Council has passed that Kristen Paterson is to apply to Four Winds Foundation for a grant of $15,000 towards new studio equipment.
Tomorrow Kristen will hand in the final application to Transpower.
FM License
Kristen has renewed the FM license.
NZ on Air
Jane Wrightson was not available to come to today’s meeting.
There is an NZ on Air meeting on 28 February, Kristen will talk to Jane and Nicole Rex there.
Motion: that the station manager’s report be received.
Moved: Don
Motion carried.
4. Financial Report
Delivered by John. The budget is incomplete.
The station is on track with the surplus for the quarter ending December.
Aged receivables are extensive, and it is the same people in debt.
Payment arrangements made previously are being kept to.
We want to reduce the three-month debt by at least thirty percent.
Motion: that the financial report by accepted
Moved: Don
Motion carried
5. Election of Treasurer
No volunteers. John is prepared to stay on. We could advertise for someone in Community Networks Wellington or Volunteer Wellington, or coopt somebody onto the Council.
Patricia is to discuss the position with her neighbour, in case he is looking to join a governance board.
6. NZOA Report meeting
Action point: Kristen is to see if Jane is available for the next scheduled Council meeting in March.
7. Report Health and Safety
The Health and Safety Sub-committee of Esther, Kristen, and Fa’anu’u are to meet in the next couple of weeks.
Kristen is to update the hazard register.
There are no health and safety issues to report.
Nui FM had a health and safety induction.
The fire drill went well, with the smoke door closing automatically.
8. Strategy Update
Action point: Kristen is to circulate the strategic plan again.
All council members are to read the strategic plan.
The plan is to be discussed in March’s meeting.
9. Incorporated Societies registration
Don has been doing this. It involves the adding and removing of Council members to the website. Member’s addresses are made public on the website. The Council decides therefore to not list addresses on the website.
Charities site is now up to date according to John.
10. General Business
Action point: Kristen to double-check what is required from Smart Payroll, and therefore IRD.
John: the station needs refurbishing
It is proposed that we redecorate during the week when we refurbish the studio gear.
11. Dates of next meetings
27 March
15 May
3 July
21 August
9 October
6 Oct AGM
COUNCIL MEETING
Wednesday 30 January 2019
Wellington Access Radio
6.00pm – 7:00pm
1. Apologies: Simon Howard, Dorai Gounder.
Present: Fa’anu’u Anitere’a, Susan Zou, Eddie O’Strange, Don Carson, John Saunders, Patricia Sexton.
2. Minutes of November meeting
No matters on accuracy arising.
There has been no submission on Swan Lane yet. Kristen has given a written report, but has not been contacted about the follow up.
Motion: that November’s minutes be received as a true and correct record
Moved: John
Seconded: Eddie
Motion carried
3. Report from Station Manager
Programming
We have special summer programming at the moment.
The drop in 36(c) programming over the summer holidays has been less than usual. This is because new shows have been brought in to cover shows on hiatus.
Summer break
The break went brilliantly, there were no problems or big complaints. Armando received a few calls.
The lock on the main office door broke, it couldn’t be fixed until 7th January due to the holiday period.
There was a break in downstairs, but the station was unaffected. We can give video footage from our security camera if need be.
Interns
We have an intern from Massey University who has come on board to help us out. Also, Elizabeth is interning, she will help us with our crowdfunding drive.
Funding
The station did not get funding from Pelorus Trust.
The WABSI Council has passed that Kristen Paterson is to apply to Four Winds Foundation for a grant of $15,000 towards new studio equipment.
Tomorrow Kristen will hand in the final application to Transpower.
FM License
Kristen has renewed the FM license.
NZ on Air
Jane Wrightson was not available to come to today’s meeting.
There is an NZ on Air meeting on 28 February, Kristen will talk to Jane and Nicole Rex there.
Motion: that the station manager’s report be received.
Moved: Don
Motion carried.
4. Financial Report
Delivered by John. The budget is incomplete.
The station is on track with the surplus for the quarter ending December.
Aged receivables are extensive, and it is the same people in debt.
Payment arrangements made previously are being kept to.
We want to reduce the three-month debt by at least thirty percent.
Motion: that the financial report by accepted
Moved: Don
Motion carried
5. Election of Treasurer
No volunteers. John is prepared to stay on. We could advertise for someone in Community Networks Wellington or Volunteer Wellington, or coopt somebody onto the Council.
Patricia is to discuss the position with her neighbour, in case he is looking to join a governance board.
6. NZOA Report meeting
Action point: Kristen is to see if Jane is available for the next scheduled Council meeting in March.
7. Report Health and Safety
The Health and Safety Sub-committee of Esther, Kristen, and Fa’anu’u are to meet in the next couple of weeks.
Kristen is to update the hazard register.
There are no health and safety issues to report.
Nui FM had a health and safety induction.
The fire drill went well, with the smoke door closing automatically.
8. Strategy Update
Action point: Kristen is to circulate the strategic plan again.
All council members are to read the strategic plan.
The plan is to be discussed in March’s meeting.
9. Incorporated Societies registration
Don has been doing this. It involves the adding and removing of Council members to the website. Member’s addresses are made public on the website. The Council decides therefore to not list addresses on the website.
Charities site is now up to date according to John.
10. General Business
Action point: Kristen to double-check what is required from Smart Payroll, and therefore IRD.
John: the station needs refurbishing
It is proposed that we redecorate during the week when we refurbish the studio gear.
11. Dates of next meetings
27 March
15 May
3 July
21 August
9 October
6 Oct AGM
Wabsi council meeting minutes March 2019
Wellington Access Broadcasting Society Incorporated
COUNCIL MEETING
Wednesday 27 March 2019
Wellington Access Radio
5.30pm – 7:00pm
1. Apologies: Patricia Sexton
Present: Don Carson, Fa’anu’u Anitere’a, Susan Zou, Simon Howard, John Saunders, Dorai Gounder, Eddie O’Strange.
Jane Wrightson and Nicole Rex for the first part of the meeting.
Absent: Aidan Tavendale
2. Discuss NZoA Report with Jane Wrightson and Nicole Rex
Don outlines his concerns about the NZoA Report. He was concerned with the part of the report about Council interference in programme making. He concedes that he should have made more of an effort to meet with Matt Mollgaard (the author of the report).
Discussion about the incorporated society follows.
Jane: NZ on Air had no input into the Report, it was commissioned, to try get more funding.
It is fit for purpose.
Jane wasn’t concerned with the Wellington Access Radio part of the Report; it was essentially free management consulting for the station.
NZ on Air is not currently worried about the governance of Wellington Access Radio.
Don: by the very nature of the organisation those past issues, governance problems, might come back (e.g. bullying).
Jane will use her regional networking capability to promote us to Porirua and the Hutt, to assist the WABSI council in coopting two council members from those cities.
Personal reflections on the mosque shootings are discussed, and how Access Radio can support those communities. The sector can provide a platform for them and amplify their voices.
Nicole Rex introduces herself. She talks about the importance of CAMA and the coordination of the Access sector as a whole network. The sector is doing great work. Nicole gives tautoko to our mahi. She will send us some names of people in Porirua and the Hutt Valley to assist in the cooption of council members.
Second half of the meeting - after Jane and Nicole have left
Don opens up the Council meeting to comments on the meeting with Jane and Nicole.
Eddie has a concern with the wording of part of the report - “losing 34 hours to Samoa Capital Radio”
Kristen: this means, that we’re at the top of programming of 36c, even though we don’t have those 34 hours to play with, including peak times like morning.
Eddie has concerns with the wording of satellite studio, it’s not a studio as such. Overruled.
3. Minutes of previous meeting - January 30 2019
Matters arising from last meeting’s minutes:
Item 5 - Election of Treasurer
Don reports that Patricia’s prospect is not suitable.
John has retired from Scouts; he will stay on as Treasurer.
Item 8 - Strategy update
A date needs to be set to resolve it. A Wednesday night at the beginning of May is proposed for a strategy meeting.
Don has done the Incorporated Society registration.
Action point: John and Dorai are to let Don know when they joined the Council, for the Incorporated Society registration.
Motion: that January’s minutes be received as a true and correct record
Mover: Don
Motion passed
4. Health and Safety
Plan for station needed in light of mosque shootings.
Action point: Kristen is to ask the Police if the station is a potential target, and to put it on their register. She is to report back about this at the next WABSI Council meeting.
Discussion of issues with visitors.
Action point: Kristen, Esther and Fa’anu’u need to meet as the Health & Safety Committee.
5. Role of Access Radio and Ōtautahi Christchurch masjid atrocity
The response from WAR staff has been commendable.
Wellington Access Radio has a role as a platform where people can safely have their say.
Need to give people time, and then reach out to them.
6. Report from Station Manager
Kristen has been applying for funding.
Wellington Access Radio will have an 18 percent increase in rent this year.
The station has been turned down for lots of funding due to the surplus money in the bank account. That money needs to be earmarked for future use. In the meantime, it will have to spend it on new gear. This is manageable, but we might not be able to do satellite studio in the Hutt (unless we apply to gaming trusts and the Hutt Council).
Afamasaga from Samoa Capital Radio has asked for a reduction in air time fees, because of his rent increase. His board will get in touch with the WABSI Council to discuss this further.
The WABSI Council is happy with the rent increase.
50 thousand dollars will be deposited in a term deposit account, for 6 months.
60 thousand dollars will go to equipment upgrade, and with funding, go towards the redo of the studios.
Motion: to move $50,000 to a term deposit account
Mover: John
Seconded: Eddie
Motion carried
Due to the mosque terrorist attack, Wellington Access Radio will not start station its promotion campaign next week as was planned. We will wait until the fundraisers for the victims are over.
The CAMA conference and the relationship between stations in the Access Sector are great. There’s more collaboration going on. The new Chair of CAMA, Alessandra, is truly excellent.
7. Financial Report
Given by John.
The station is on course financially, need to have a close look at the debtors list.
Action point: Esther and Poonam to go through the contacts list to check that they have the same contact details.
Kristen will be cutting some shows at the end of the financial year. The station will not be writing off debt.
Action point: John is to talk to 3CR about how they deal with their debtors.
Regarding the rent increase.
Marsden Structures Ltd increase from $64,484 + GST to $76380 + GST. This includes the naming rights license.
Motion: the WABSI Council accepts the offer from Marsden Structures Ltd
Mover: John
Seconded: Dorai
Motion carried
8. Strategy Update
The Council will hold a strategy meeting on Wednesday 1 May, at 6 pm.
9. General Business
Nothing to report.
10. Dates of next meeting
15 May
3 July
21 August
9 October
6 Oct AGM
COUNCIL MEETING
Wednesday 27 March 2019
Wellington Access Radio
5.30pm – 7:00pm
1. Apologies: Patricia Sexton
Present: Don Carson, Fa’anu’u Anitere’a, Susan Zou, Simon Howard, John Saunders, Dorai Gounder, Eddie O’Strange.
Jane Wrightson and Nicole Rex for the first part of the meeting.
Absent: Aidan Tavendale
2. Discuss NZoA Report with Jane Wrightson and Nicole Rex
Don outlines his concerns about the NZoA Report. He was concerned with the part of the report about Council interference in programme making. He concedes that he should have made more of an effort to meet with Matt Mollgaard (the author of the report).
Discussion about the incorporated society follows.
Jane: NZ on Air had no input into the Report, it was commissioned, to try get more funding.
It is fit for purpose.
Jane wasn’t concerned with the Wellington Access Radio part of the Report; it was essentially free management consulting for the station.
NZ on Air is not currently worried about the governance of Wellington Access Radio.
Don: by the very nature of the organisation those past issues, governance problems, might come back (e.g. bullying).
Jane will use her regional networking capability to promote us to Porirua and the Hutt, to assist the WABSI council in coopting two council members from those cities.
Personal reflections on the mosque shootings are discussed, and how Access Radio can support those communities. The sector can provide a platform for them and amplify their voices.
Nicole Rex introduces herself. She talks about the importance of CAMA and the coordination of the Access sector as a whole network. The sector is doing great work. Nicole gives tautoko to our mahi. She will send us some names of people in Porirua and the Hutt Valley to assist in the cooption of council members.
Second half of the meeting - after Jane and Nicole have left
Don opens up the Council meeting to comments on the meeting with Jane and Nicole.
Eddie has a concern with the wording of part of the report - “losing 34 hours to Samoa Capital Radio”
Kristen: this means, that we’re at the top of programming of 36c, even though we don’t have those 34 hours to play with, including peak times like morning.
Eddie has concerns with the wording of satellite studio, it’s not a studio as such. Overruled.
3. Minutes of previous meeting - January 30 2019
Matters arising from last meeting’s minutes:
Item 5 - Election of Treasurer
Don reports that Patricia’s prospect is not suitable.
John has retired from Scouts; he will stay on as Treasurer.
Item 8 - Strategy update
A date needs to be set to resolve it. A Wednesday night at the beginning of May is proposed for a strategy meeting.
Don has done the Incorporated Society registration.
Action point: John and Dorai are to let Don know when they joined the Council, for the Incorporated Society registration.
Motion: that January’s minutes be received as a true and correct record
Mover: Don
Motion passed
4. Health and Safety
Plan for station needed in light of mosque shootings.
Action point: Kristen is to ask the Police if the station is a potential target, and to put it on their register. She is to report back about this at the next WABSI Council meeting.
Discussion of issues with visitors.
Action point: Kristen, Esther and Fa’anu’u need to meet as the Health & Safety Committee.
5. Role of Access Radio and Ōtautahi Christchurch masjid atrocity
The response from WAR staff has been commendable.
Wellington Access Radio has a role as a platform where people can safely have their say.
Need to give people time, and then reach out to them.
6. Report from Station Manager
Kristen has been applying for funding.
Wellington Access Radio will have an 18 percent increase in rent this year.
The station has been turned down for lots of funding due to the surplus money in the bank account. That money needs to be earmarked for future use. In the meantime, it will have to spend it on new gear. This is manageable, but we might not be able to do satellite studio in the Hutt (unless we apply to gaming trusts and the Hutt Council).
Afamasaga from Samoa Capital Radio has asked for a reduction in air time fees, because of his rent increase. His board will get in touch with the WABSI Council to discuss this further.
The WABSI Council is happy with the rent increase.
50 thousand dollars will be deposited in a term deposit account, for 6 months.
60 thousand dollars will go to equipment upgrade, and with funding, go towards the redo of the studios.
Motion: to move $50,000 to a term deposit account
Mover: John
Seconded: Eddie
Motion carried
Due to the mosque terrorist attack, Wellington Access Radio will not start station its promotion campaign next week as was planned. We will wait until the fundraisers for the victims are over.
The CAMA conference and the relationship between stations in the Access Sector are great. There’s more collaboration going on. The new Chair of CAMA, Alessandra, is truly excellent.
7. Financial Report
Given by John.
The station is on course financially, need to have a close look at the debtors list.
Action point: Esther and Poonam to go through the contacts list to check that they have the same contact details.
Kristen will be cutting some shows at the end of the financial year. The station will not be writing off debt.
Action point: John is to talk to 3CR about how they deal with their debtors.
Regarding the rent increase.
Marsden Structures Ltd increase from $64,484 + GST to $76380 + GST. This includes the naming rights license.
Motion: the WABSI Council accepts the offer from Marsden Structures Ltd
Mover: John
Seconded: Dorai
Motion carried
8. Strategy Update
The Council will hold a strategy meeting on Wednesday 1 May, at 6 pm.
9. General Business
Nothing to report.
10. Dates of next meeting
15 May
3 July
21 August
9 October
6 Oct AGM
wabsi council meeting minutes May 2019
Wellington Access Broadcasting Society Incorporated
COUNCIL MEETING
Wednesday 22 May
Wellington Access Radio
6.00pm – 7:00pm
1. Apologies: Eddie O’Strange. Dorai Gounder. Patricia for lateness. Simon has to leave 20 minutes early.
Present: Simon Howard, Susan Zou, Don Carson, John Saunders, Fa’anu’u Anitere’a, Julie Sperring (leaves after the strategic planning part of the meeting).
Absent: Aidan Tavendale, Patricia Sexton (doesn’t show up).
Motion: that the apologies be received
Mover: Don
Motion passed
2. Strategy Update
Don’s points about the strategic plan.
The strategic plan needs to tie back to the vision and mission statements.
Break the strategic plan into three timescales - 6 month (goals for before the AGM), 18-month goals, and 3-year goals. And how to achieve each - an operational breakdown.
The introduction to the strategic plan needs to be more detailed, showing what we’ve achieved over the past 5 years, and where we’re headed.
Changes to strategic objectives:
To establish a satellite studio in Lower Hutt.
To get more women programme makers
To get more Māori programme makers
Build community and connections with mana whenua and local iwi.
To increase profile-raising activity including digital and social media
Need to do an operational breakdown for all 4 strategy boxes.
Action point: Don is to do box 4
Kristen and Esther are to do boxes 2 and 3
The strategic plan needs to be signed off at June’s meeting. If people have any issues with the strategic plan, email Don beforehand.
Don: present the broader strategic plan at the AGM, to be signed off.
3. Minutes of previous meetings
Matters arising: Kristen is to diary visitor issues of concern, and if programme makers have concerns. This is a safe working environment.
Discussion of issues with visitors.
4. Report from Station Manager
Technical
Kordia have done broadcast review. Where we’ve lost coverage is completely outside our designated broadcast area.
There have been problems with station computers, Micah (from Tangelo) has suggested we buy new gear.
We’ll soon be on fibre internet and will change to Tangelo as internet provider, which will give us unlimited internet and wifi.
Don and John agree to spend estimated amount on new computer parts.
Programming
We’re doing well programming wise, and diversifying.
Potential Muslim show.
Action point: Esther to email Don with Tahir’s last name.
Youth Week and Samoa Language Week have given us more hours of 36c.
NZ on Air
We have been given a funding increase from NZ on Air.
Studio Refit
The technical refit is planned for August.
Anthony Donaldson, the maintenance person, will paint the studios. This will be done during the refit. Don and John agree to this.
Staffing
We currently have two amazing interns, one a broadcasting intern from Germany - Adriana. She will cover Frank’s role while he’s away.
Lease Renewal
The lease renewal needs to be initialled and signed by Don and John.
Follow up to Last Meeting
Kristen did not get any response from NZ Police when she rang them to enquire if the station is a potential target. She will follow this up.
Samoa Capital Radio have not contacted Don about their broadcasting fee.
Discussion about broadcasting fee and Samoa Capital Radio follows.
We will wait for them to contact the WABSI Council.
5. Financial Report
John gives the report.
Continuing debt is of concern. The audit is scheduled for August.
6. General Business
Don has been communicating with Ray Wallace, Mayor of Lower Hutt, facilitating the appointment of an independent councillor as of 2018.
Action point: Kristen and Esther are to talk to John MacDonald about potential people to coopt.
For ‘Listen Local’, Kristen would like a council round table talk, this could take place on July 3 (during the next meeting). This would cover, what people love about community broadcasting, history, and so on.
Action point: Kristen is do send out an email reminder about this.
Susan Zou would like to know if other CAMA stations would like to rebroadcast ‘Stories of Chinese New Zealanders’.
Esther will email the AIRsite group and ask.
7. Date of next meeting
3 July.
COUNCIL MEETING
Wednesday 22 May
Wellington Access Radio
6.00pm – 7:00pm
1. Apologies: Eddie O’Strange. Dorai Gounder. Patricia for lateness. Simon has to leave 20 minutes early.
Present: Simon Howard, Susan Zou, Don Carson, John Saunders, Fa’anu’u Anitere’a, Julie Sperring (leaves after the strategic planning part of the meeting).
Absent: Aidan Tavendale, Patricia Sexton (doesn’t show up).
Motion: that the apologies be received
Mover: Don
Motion passed
2. Strategy Update
Don’s points about the strategic plan.
- Should include timescale - 3-year plan
- Formally refer to building on previous strategic plan
- Vision should include ‘cultural and interest groups’
- Refer to the Broadcasting Act 1989 in the mission statement
- Refer to Te Tiriti o Waitangi, in mission statement, add bicultural voice first, before multicultural
- Refer to the correct section of the Broadcasting Act
- Under Building Community section, refer to social media feedback
- Include role of the WABSI Council in Maintaining a Strong, Supported Organisation section
- Refer to CAMA - nationwide network, shared content
- Refer to Access Sector role in emergency management
- Work to assist SCR in their wish to procure their own dedicated fulltime frequency
The strategic plan needs to tie back to the vision and mission statements.
Break the strategic plan into three timescales - 6 month (goals for before the AGM), 18-month goals, and 3-year goals. And how to achieve each - an operational breakdown.
The introduction to the strategic plan needs to be more detailed, showing what we’ve achieved over the past 5 years, and where we’re headed.
Changes to strategic objectives:
To establish a satellite studio in Lower Hutt.
To get more women programme makers
To get more Māori programme makers
Build community and connections with mana whenua and local iwi.
To increase profile-raising activity including digital and social media
Need to do an operational breakdown for all 4 strategy boxes.
Action point: Don is to do box 4
Kristen and Esther are to do boxes 2 and 3
The strategic plan needs to be signed off at June’s meeting. If people have any issues with the strategic plan, email Don beforehand.
Don: present the broader strategic plan at the AGM, to be signed off.
3. Minutes of previous meetings
Matters arising: Kristen is to diary visitor issues of concern, and if programme makers have concerns. This is a safe working environment.
Discussion of issues with visitors.
4. Report from Station Manager
Technical
Kordia have done broadcast review. Where we’ve lost coverage is completely outside our designated broadcast area.
There have been problems with station computers, Micah (from Tangelo) has suggested we buy new gear.
We’ll soon be on fibre internet and will change to Tangelo as internet provider, which will give us unlimited internet and wifi.
Don and John agree to spend estimated amount on new computer parts.
Programming
We’re doing well programming wise, and diversifying.
Potential Muslim show.
Action point: Esther to email Don with Tahir’s last name.
Youth Week and Samoa Language Week have given us more hours of 36c.
NZ on Air
We have been given a funding increase from NZ on Air.
Studio Refit
The technical refit is planned for August.
Anthony Donaldson, the maintenance person, will paint the studios. This will be done during the refit. Don and John agree to this.
Staffing
We currently have two amazing interns, one a broadcasting intern from Germany - Adriana. She will cover Frank’s role while he’s away.
Lease Renewal
The lease renewal needs to be initialled and signed by Don and John.
Follow up to Last Meeting
Kristen did not get any response from NZ Police when she rang them to enquire if the station is a potential target. She will follow this up.
Samoa Capital Radio have not contacted Don about their broadcasting fee.
Discussion about broadcasting fee and Samoa Capital Radio follows.
We will wait for them to contact the WABSI Council.
5. Financial Report
John gives the report.
Continuing debt is of concern. The audit is scheduled for August.
6. General Business
Don has been communicating with Ray Wallace, Mayor of Lower Hutt, facilitating the appointment of an independent councillor as of 2018.
Action point: Kristen and Esther are to talk to John MacDonald about potential people to coopt.
For ‘Listen Local’, Kristen would like a council round table talk, this could take place on July 3 (during the next meeting). This would cover, what people love about community broadcasting, history, and so on.
Action point: Kristen is do send out an email reminder about this.
Susan Zou would like to know if other CAMA stations would like to rebroadcast ‘Stories of Chinese New Zealanders’.
Esther will email the AIRsite group and ask.
7. Date of next meeting
3 July.
wabsi council meeting minutes July 2019
Wellington Access Broadcasting Society Incorporated
COUNCIL MEETING
Wednesday 10 July 2019
Wellington Access Radio
6.00pm – 7:00pm
1. Apologies: Patricia Sexton (for lateness).
Present: Susan Zou, Simon Howard, Eddie O’Strange, Don Carson, John Saunders, Dorai Gounder, Fa’anu’u Anitere’a, Patricia Sexton.
Absent: Aidan Tavendale.
2. Minutes of previous meeting
Amendments: Dorai had sent apologies for being absent.
Motion: that with amendments, May’s minutes be received as a true and correct record.
Motion carried.
3. Report from Station Manager
Programming
The station has exceeded its target in first run 36(c), best year in programming so far.
Action point: Kristen and Esther are to find data on the last 5 years of 36(c) programming to bring to the next meeting.
PhD Candidate Interviews
We currently have a PhD candidate interviewing various programme makers.
Police Meeting
Action point: Kristen to follow up with. She is to email John about dropping in to the police station next Friday.
Membership
Programme makers are being invoiced for membership.
Intern
Volunteer Jack has been doing amazing work, building us a newsletter database.
Audit
Kristen and John have met with the auditor.
Listen Local
Listen Local will now be held in September, as part of a national campaign within the Access Sector. This was decided on at the CAMA hui. NZ on Air are to put a comms team behind the campaign as well.
Insurance
Discussion about insurance.
Lease
Kristen is waiting for people from Niu FM to get in touch. They’ve expressed interested in continuing the lease arrangement.
Community Access Media Alliance Conference
The CAMA conference is being held in September, this will be during Listen Local. We can use this opportunity for further promotion of the campaign.
All on the Council and station staff are welcome to go to the conference.
Kristen will keep everyone updated about the conference.
The Council approves Kristen, Esther and Frank to go to the conference.
Motion: these three represent Wellington Access Radio, and the invitation is extended to everyone on the Council to attend the conference.
Mover: Don
Motion passed.
Music licensing
There are new rules around the broadcasting and podcasting of music. We are looking into this, and Phil Grey is negotiating on behalf of the Access Sector.
Discussion around the new rules follows.
Podcasting
The final stats for Access podcasting for the past year are available - 1.5 million hits, which is a 75% increase from last year. The Access Sector is doing really well.
Refit
Kristen is waiting to hear back from Marcus. She will follow things up with him.
Discussion around what is to be done with the old sound desks.
4. Financial Report
John: May results are in. expenditure is down, as is income from programme fees. The station has a surplus.
Aged receivables are an issue.
Action point: John is to draft a letter about aged receivables, which Kristen will send to those with significant debt.
We are now in the audit phases, so will be taking things from there.
Discussion around aged receivables follows.
Council to receive recommendations from before the AGM.
Motion: for the next meeting, Kristen is to bring a list of the programme makers to be taken off air, unless their outstanding debt is paid, or a pay arrangement is made, which is agreed to by the Council, and then followed by the programme maker.
Mover: John
Seconded: Dorai
Motion carried.
5. Strategy Update finalise
Changes are to made to the strategy. Kristen is to circulate the updated strategic plan at least a week before the next Council meeting. The Council will then discuss it at this meeting (21 August).
6. General Business
Council members who paid membership at this meeting: Susan Zou and Don Carson.
Action point: Dorai and John are to email Don with date they started on Council.
John would like more names added to the Life Members plaque.
Action point: Kristen is to find the criteria for ‘life member’, and circulate to the Council.
Simon: worried that if the tech refit it could interfere with Listen Local.
Kristen: we will have lots of pre-records, most of the campaign relies on promotion and online presence.
7. Dates of next meeting
21 August
6 October AGM
9 October
COUNCIL MEETING
Wednesday 10 July 2019
Wellington Access Radio
6.00pm – 7:00pm
1. Apologies: Patricia Sexton (for lateness).
Present: Susan Zou, Simon Howard, Eddie O’Strange, Don Carson, John Saunders, Dorai Gounder, Fa’anu’u Anitere’a, Patricia Sexton.
Absent: Aidan Tavendale.
2. Minutes of previous meeting
Amendments: Dorai had sent apologies for being absent.
Motion: that with amendments, May’s minutes be received as a true and correct record.
Motion carried.
3. Report from Station Manager
Programming
The station has exceeded its target in first run 36(c), best year in programming so far.
Action point: Kristen and Esther are to find data on the last 5 years of 36(c) programming to bring to the next meeting.
PhD Candidate Interviews
We currently have a PhD candidate interviewing various programme makers.
Police Meeting
Action point: Kristen to follow up with. She is to email John about dropping in to the police station next Friday.
Membership
Programme makers are being invoiced for membership.
Intern
Volunteer Jack has been doing amazing work, building us a newsletter database.
Audit
Kristen and John have met with the auditor.
Listen Local
Listen Local will now be held in September, as part of a national campaign within the Access Sector. This was decided on at the CAMA hui. NZ on Air are to put a comms team behind the campaign as well.
Insurance
Discussion about insurance.
Lease
Kristen is waiting for people from Niu FM to get in touch. They’ve expressed interested in continuing the lease arrangement.
Community Access Media Alliance Conference
The CAMA conference is being held in September, this will be during Listen Local. We can use this opportunity for further promotion of the campaign.
All on the Council and station staff are welcome to go to the conference.
Kristen will keep everyone updated about the conference.
The Council approves Kristen, Esther and Frank to go to the conference.
Motion: these three represent Wellington Access Radio, and the invitation is extended to everyone on the Council to attend the conference.
Mover: Don
Motion passed.
Music licensing
There are new rules around the broadcasting and podcasting of music. We are looking into this, and Phil Grey is negotiating on behalf of the Access Sector.
Discussion around the new rules follows.
Podcasting
The final stats for Access podcasting for the past year are available - 1.5 million hits, which is a 75% increase from last year. The Access Sector is doing really well.
Refit
Kristen is waiting to hear back from Marcus. She will follow things up with him.
Discussion around what is to be done with the old sound desks.
4. Financial Report
John: May results are in. expenditure is down, as is income from programme fees. The station has a surplus.
Aged receivables are an issue.
Action point: John is to draft a letter about aged receivables, which Kristen will send to those with significant debt.
We are now in the audit phases, so will be taking things from there.
Discussion around aged receivables follows.
Council to receive recommendations from before the AGM.
Motion: for the next meeting, Kristen is to bring a list of the programme makers to be taken off air, unless their outstanding debt is paid, or a pay arrangement is made, which is agreed to by the Council, and then followed by the programme maker.
Mover: John
Seconded: Dorai
Motion carried.
5. Strategy Update finalise
Changes are to made to the strategy. Kristen is to circulate the updated strategic plan at least a week before the next Council meeting. The Council will then discuss it at this meeting (21 August).
6. General Business
Council members who paid membership at this meeting: Susan Zou and Don Carson.
Action point: Dorai and John are to email Don with date they started on Council.
John would like more names added to the Life Members plaque.
Action point: Kristen is to find the criteria for ‘life member’, and circulate to the Council.
Simon: worried that if the tech refit it could interfere with Listen Local.
Kristen: we will have lots of pre-records, most of the campaign relies on promotion and online presence.
7. Dates of next meeting
21 August
6 October AGM
9 October
wabsi council meeting minutes September 2019
Wellington Access Broadcasting Society Incorporated
COUNCIL MEETING
Wednesday 11 Sept 2019
Wellington Access Radio
6.00pm – 7:00pm
1. Apologies: Simon Howard
Present: Don Carson, Dorai Gounder, Fa’anu’u Anitere’a, John Saunders, Eddie O’Strange, Patricia Sexton, Susan Zou.
Absent: Aidan Tavendale
Motion: that apologies be received
Mover: Don
Motion carried
2. Minutes of previous meeting
Motion: July’s minutes be received as a true and correct record.
Mover: Don
Motion carried.
Matters arising
Programming: Esther does not have access to the past 5 years of 36(c) programming stats. Will provide a summary of all data she has access to.
Police meeting: has taken place. NZ Police couldn’t offer much support. If the Council wanted, they could draft a health and safety plan, and sent that through to NZ Police.
Action point: Kristen and John to write a risk management plan, including schematic of the station, and send this through to NZ Police.
Don will draft a letter to the Police Commissioner.
Aged receivables: John has drafted letter to debtors, will sent it through to Kristen to sign.
Strategy update: Don is to resend his section through to Kristen.
Esther and Kristen to complete Parts 2 and 3.
Kristen will email draft strategy to all Council members on Friday next week (20th September) for feedback.
Action point: All Council members to read it over the weekend and give feedback.
Council gives a preliminary yes that Kristen and Esther are taking strategy in the right direction.
John has sent through start dates for Council.
Don unable to find criteria for life membership. Will have another look.
3. Report from Station Manager
Studio Refit
The majority of the new equipment has been paid for. The refit is tentatively booked for mid-October.
Language Weeks
Pasifika Language weeks have meant more 36c hours.
Kristen and Esther have met with the Senior Advisor from the Ministry of Pacific Peoples to discuss collaboration with them.
Niu FM Studios
531PI (part of Pacific Media Network) are using their studios every day.
Listen Local
The posters have gone up for Listen Local campaign.
AGM
Final membership list is complete.
Audit
The audit is finished.
Staffing
Frank to receive 2 percent pay increase, and weekly hours increase from 20 to 25 per week.
Action endorsed by Council.
4. Financial Report
Waiting on the final audit report.
John and Kristen are working on reducing aged receivables.
5. AGM
Nominations for Council
Fa’anu’u nominated.
Patricia not standing again.
Don: nominations received
Seconded: John
Action point: Kristen to put notice in Community Networks Wellington advertising positions.
Kristen to circulate to the membership that we have 1 nomination for Council.
Closing of membership
Resolution to close membership list
Mover: John
Seconded: Dorai
Motion carried.
Remits
No remits have been received.
Don nominates John for life membership.
6. General Business
John and Don to discuss Kristen’s pay increase.
Problem with a programme maker.
As per no harm policy, station manager raised the issue with the programme maker.
There is the possibility that we will receive a formal complaint.
Council reiterated that should a complaint be received, rules proscribe that the station manager deals with it, and keeps the Council apprised.
7. Dates of next meetings
6 October, AGM
9 October, 1st meeting of the new Council
COUNCIL MEETING
Wednesday 11 Sept 2019
Wellington Access Radio
6.00pm – 7:00pm
1. Apologies: Simon Howard
Present: Don Carson, Dorai Gounder, Fa’anu’u Anitere’a, John Saunders, Eddie O’Strange, Patricia Sexton, Susan Zou.
Absent: Aidan Tavendale
Motion: that apologies be received
Mover: Don
Motion carried
2. Minutes of previous meeting
Motion: July’s minutes be received as a true and correct record.
Mover: Don
Motion carried.
Matters arising
Programming: Esther does not have access to the past 5 years of 36(c) programming stats. Will provide a summary of all data she has access to.
Police meeting: has taken place. NZ Police couldn’t offer much support. If the Council wanted, they could draft a health and safety plan, and sent that through to NZ Police.
Action point: Kristen and John to write a risk management plan, including schematic of the station, and send this through to NZ Police.
Don will draft a letter to the Police Commissioner.
Aged receivables: John has drafted letter to debtors, will sent it through to Kristen to sign.
Strategy update: Don is to resend his section through to Kristen.
Esther and Kristen to complete Parts 2 and 3.
Kristen will email draft strategy to all Council members on Friday next week (20th September) for feedback.
Action point: All Council members to read it over the weekend and give feedback.
Council gives a preliminary yes that Kristen and Esther are taking strategy in the right direction.
John has sent through start dates for Council.
Don unable to find criteria for life membership. Will have another look.
3. Report from Station Manager
Studio Refit
The majority of the new equipment has been paid for. The refit is tentatively booked for mid-October.
Language Weeks
Pasifika Language weeks have meant more 36c hours.
Kristen and Esther have met with the Senior Advisor from the Ministry of Pacific Peoples to discuss collaboration with them.
Niu FM Studios
531PI (part of Pacific Media Network) are using their studios every day.
Listen Local
The posters have gone up for Listen Local campaign.
AGM
Final membership list is complete.
Audit
The audit is finished.
Staffing
Frank to receive 2 percent pay increase, and weekly hours increase from 20 to 25 per week.
Action endorsed by Council.
4. Financial Report
Waiting on the final audit report.
John and Kristen are working on reducing aged receivables.
5. AGM
Nominations for Council
Fa’anu’u nominated.
Patricia not standing again.
Don: nominations received
Seconded: John
Action point: Kristen to put notice in Community Networks Wellington advertising positions.
Kristen to circulate to the membership that we have 1 nomination for Council.
Closing of membership
Resolution to close membership list
Mover: John
Seconded: Dorai
Motion carried.
Remits
No remits have been received.
Don nominates John for life membership.
6. General Business
John and Don to discuss Kristen’s pay increase.
Problem with a programme maker.
As per no harm policy, station manager raised the issue with the programme maker.
There is the possibility that we will receive a formal complaint.
Council reiterated that should a complaint be received, rules proscribe that the station manager deals with it, and keeps the Council apprised.
7. Dates of next meetings
6 October, AGM
9 October, 1st meeting of the new Council
WABSI Council meeting minutes October 2019
Wellington Access Broadcasting Society Incorporated
COUNCIL MEETING
Wednesday 9 Oct 2019 6.00pm – 7:00pm
Wellington Access Radio
1. Apologies: Fa’anu’u Anitere’a, Patricia Sexton.
Present: Simon Howard, Eddie O’Strange, Don Carson, John Saunders, Dorai Gounder.
Minute taker: Esther Gedye Taylor.
Motion: that apologies be received
Mover: Don ǀ Motion carried
2. Minutes of previous meeting
Motion: that the September meeting minutes be received as a true and correct record.
Mover: Don ǀ Motion carried
Matters Arising
Letter and risk management plan to New Zealand Police.
Letter to be sent to commissioner by Don, with request to pass risk management plan onto appropriate staff/area.
Refit
Still confirming date. Kristen and station staff to meet with contractors on Monday to discuss things.
Strategy update
The strategy will be presented at the AGM, and members will be able to make submissions on it. Then further decisions will be made at the next Council meeting.
Manager’s review
John and Don have met to discuss this. Action on this will be carried through to the next meeting of the Council.
3. Report from Station Manager in absentia
Meeting with Marcus and the cabinet maker on Monday in regards to the refit. Will have a more accurate timeline after that.
4. Financial Report
Nothing to report.
5. AGM rescheduled for 20 October
Discussion around the upcoming AGM.
Proxy votes can be used. The person delegating a proxy must notify the station manager in writing at least three days before the AGM.
Promotion of the meeting
Emphasis on the lunch and celebration.
Provisional cooption of Council members
Julie Lamb – Co-option
Julie Lamb is a programme maker from the Capital Blues programme, a monthly blues and music show run by Capital Blues Club.
Julie is an accountant. She runs Julie Lamb and Associates, and has had extensive experience with incorporated society accounts, having served as the accountant for Victoria University of Wellington Students Association for a number of years.
She is also a musician, and runs The Fold rehearsal space and venue at her accountancy firm premises.
Motion: that Julie Lamb be coopted onto the WABSI Council for a one-year term.
Mover: John ǀ Seconded: Simon and Eddie ǀ Motion carried
The Council will inform the AGM members that Julie has been coopted.
6. General Business
Code of Conduct
Amendments: to extend the code to all members of WABSI, along with those on the WABSI Council.
Proposed by John, with the support of Simon.
Don will clarify no.11 of the Code.
Code of Conduct with amendments accepted and passed by the Council.
Action point: Esther to send the current application form through to Don and John, so that the Code of Conduct may be included in it.
7. Date of next meeting
20 October - AGM
6 November - AGM if the previous meeting was inquorate. Otherwise a regular Council meeting.
Don calls the meeting to a close.
COUNCIL MEETING
Wednesday 9 Oct 2019 6.00pm – 7:00pm
Wellington Access Radio
1. Apologies: Fa’anu’u Anitere’a, Patricia Sexton.
Present: Simon Howard, Eddie O’Strange, Don Carson, John Saunders, Dorai Gounder.
Minute taker: Esther Gedye Taylor.
Motion: that apologies be received
Mover: Don ǀ Motion carried
2. Minutes of previous meeting
Motion: that the September meeting minutes be received as a true and correct record.
Mover: Don ǀ Motion carried
Matters Arising
Letter and risk management plan to New Zealand Police.
Letter to be sent to commissioner by Don, with request to pass risk management plan onto appropriate staff/area.
Refit
Still confirming date. Kristen and station staff to meet with contractors on Monday to discuss things.
Strategy update
The strategy will be presented at the AGM, and members will be able to make submissions on it. Then further decisions will be made at the next Council meeting.
Manager’s review
John and Don have met to discuss this. Action on this will be carried through to the next meeting of the Council.
3. Report from Station Manager in absentia
Meeting with Marcus and the cabinet maker on Monday in regards to the refit. Will have a more accurate timeline after that.
4. Financial Report
Nothing to report.
5. AGM rescheduled for 20 October
Discussion around the upcoming AGM.
Proxy votes can be used. The person delegating a proxy must notify the station manager in writing at least three days before the AGM.
Promotion of the meeting
Emphasis on the lunch and celebration.
Provisional cooption of Council members
Julie Lamb – Co-option
Julie Lamb is a programme maker from the Capital Blues programme, a monthly blues and music show run by Capital Blues Club.
Julie is an accountant. She runs Julie Lamb and Associates, and has had extensive experience with incorporated society accounts, having served as the accountant for Victoria University of Wellington Students Association for a number of years.
She is also a musician, and runs The Fold rehearsal space and venue at her accountancy firm premises.
Motion: that Julie Lamb be coopted onto the WABSI Council for a one-year term.
Mover: John ǀ Seconded: Simon and Eddie ǀ Motion carried
The Council will inform the AGM members that Julie has been coopted.
6. General Business
Code of Conduct
Amendments: to extend the code to all members of WABSI, along with those on the WABSI Council.
Proposed by John, with the support of Simon.
Don will clarify no.11 of the Code.
Code of Conduct with amendments accepted and passed by the Council.
Action point: Esther to send the current application form through to Don and John, so that the Code of Conduct may be included in it.
7. Date of next meeting
20 October - AGM
6 November - AGM if the previous meeting was inquorate. Otherwise a regular Council meeting.
Don calls the meeting to a close.
WABSI Council meeting minutes November 2019
Wellington Access Broadcasting Society Incorporated
COUNCIL MEETING
Wednesday 6 November 2019
Wellington Access Radio
6.00pm – 7:00pm
1. Apologies: (Council members) Susan Zou and Simon Howard.
Present: (Council members) John Saunders, Julie Lamb, Fa’anu’u Anitere’a, Eddie O’Strange, Dorai Gounder (late, apologies given). (Staff) Kristen Paterson, station manager. Minute taker was Esther Gedye Taylor.
Motion: that apologies be accepted
Mover: John ǀ Motion carried
2. Election of Chair, Deputy Chair and Treasurer
John opens the floor to nominations for council positions.
John stands for role of chair.
Nominated by Eddie ǀ Seconded: Dorai ǀ Motion carried
Dorai stands for role of deputy chair
Nominated by John ǀ Seconded: Eddie ǀ Motion carried
Julie stands for role of treasurer
Nominated by John ǀ Seconded: Dorai ǀ Motion carried
3. Allocation of subcommittees tasks:
a) Health and Safety
Council member: Fa’anu’u. Station manager: Kristen
b) Finance, Audit and Fundraising
Council members: Julie and Dorai. Station manager: Kristen
c)Programme Makers, Members and Supporters
Council members: Simon and Susan
Motion: that John nominates these council members for the role, dependent on their acceptance of this.
4. Minutes of the meeting held on Wednesday 9 October
Motion: that the October meeting minutes be received as a true and correct record.
Mover: John ǀ Motion carried
Matters arising from the minutes
It remains on Kristen’s agenda to get the plan of Access Radio House, and to send through to New Zealand Police.
Action point: The new Health and Safety Subcommittee will make a risk management plan.
5. Report from Station Manager
Kristen reports back on the AGM (held 20 October).
Health and Safety
Nothing to report
Technical
Changing IT service, will have new, uncapped internet, and Wi-Fi, cost remains the same. Switching to Voyp rather than landline, lower cost.
SoundTech is dropping their transmission maintenance service. Kristen is to look into whether Kordia will do transmission, and who will cover studio maintenance.
Firecrest will be our new streaming provider. The Access Internet NZ App is going through an update and rebrand, with the AIR Site to be rebranded also.
Website has been updated, Council members to email Kristen with any feedback they may have.
Refit
Currently looking for a joiner to make the studio furniture.
The studios will be re-carpeted.
Timeline still not confirmed
Samoa Capital Radio
Will be using our studios from January as they look for new premises.
John and Kristen to have board to board meeting with SCR’s governance board.
If 783 AM goes out to tender
The caveat that Wellington Access Radio must retain 10 hours on 783 AM is not viable.
Motion: This caveat need not be followed
Motion carried
Kristen advised that the station will be having new carpet fitted.
Do we also want new carpet for the hall? This matter was unresolved.
6. Financial Report
Nothing to report
The new Finance, Audit and Fundraising subcommittee will be looking into a reserves policy. First task of the subcommittee will be to meet and plan out how financial reports should be presented for meetings.
7. General Business
a) Studio upgrade
Discussed above.
b) Draft AGM minutes (6 October and 20 October)
Matters arising
Motion: That we bestow life membership on John Saunders
Mover: Julie ǀ Seconded: Fa’anu’u ǀ Motion carried
Motion: that we bestow life membership on Don Caron
Mover: Julie ǀ Seconded: Fa’anu’u ǀ Motion carried
Kristen establishes new policy: we can appoint anyone as a life member, there are no requirements.
c) The year ahead
Nothing discussed
d) Future meetings of the Council
Discussion around how often Council meetings should be held.
Proposal that Council meetings are held every 2 months, with subcommittee meetings held monthly. Council meetings will continue to be held Wednesdays, 6pm.
First WABSI Council meeting of 2020 to be held January 22.
Action point: John to draw up a calendar to send to Council members.
e) Strategic Plan
This is an opportunity for Council members to have another look over the plan, and let Kristen know any last thoughts.
We would like the membership to be invested in the plan. Could use Survey Monkey to present the membership with the strategic plan, and get any last thoughts.
Action point: To break down the strategic plan year by year.
Julie suggests Monday.com website as a tool for this.
8. (Council members only) Station Manager annual review
Minute taker not present.
John closed the meeting at 8pm.
COUNCIL MEETING
Wednesday 6 November 2019
Wellington Access Radio
6.00pm – 7:00pm
1. Apologies: (Council members) Susan Zou and Simon Howard.
Present: (Council members) John Saunders, Julie Lamb, Fa’anu’u Anitere’a, Eddie O’Strange, Dorai Gounder (late, apologies given). (Staff) Kristen Paterson, station manager. Minute taker was Esther Gedye Taylor.
Motion: that apologies be accepted
Mover: John ǀ Motion carried
2. Election of Chair, Deputy Chair and Treasurer
John opens the floor to nominations for council positions.
John stands for role of chair.
Nominated by Eddie ǀ Seconded: Dorai ǀ Motion carried
Dorai stands for role of deputy chair
Nominated by John ǀ Seconded: Eddie ǀ Motion carried
Julie stands for role of treasurer
Nominated by John ǀ Seconded: Dorai ǀ Motion carried
3. Allocation of subcommittees tasks:
a) Health and Safety
Council member: Fa’anu’u. Station manager: Kristen
b) Finance, Audit and Fundraising
Council members: Julie and Dorai. Station manager: Kristen
c)Programme Makers, Members and Supporters
Council members: Simon and Susan
Motion: that John nominates these council members for the role, dependent on their acceptance of this.
4. Minutes of the meeting held on Wednesday 9 October
Motion: that the October meeting minutes be received as a true and correct record.
Mover: John ǀ Motion carried
Matters arising from the minutes
It remains on Kristen’s agenda to get the plan of Access Radio House, and to send through to New Zealand Police.
Action point: The new Health and Safety Subcommittee will make a risk management plan.
5. Report from Station Manager
Kristen reports back on the AGM (held 20 October).
Health and Safety
Nothing to report
Technical
Changing IT service, will have new, uncapped internet, and Wi-Fi, cost remains the same. Switching to Voyp rather than landline, lower cost.
SoundTech is dropping their transmission maintenance service. Kristen is to look into whether Kordia will do transmission, and who will cover studio maintenance.
Firecrest will be our new streaming provider. The Access Internet NZ App is going through an update and rebrand, with the AIR Site to be rebranded also.
Website has been updated, Council members to email Kristen with any feedback they may have.
Refit
Currently looking for a joiner to make the studio furniture.
The studios will be re-carpeted.
Timeline still not confirmed
Samoa Capital Radio
Will be using our studios from January as they look for new premises.
John and Kristen to have board to board meeting with SCR’s governance board.
If 783 AM goes out to tender
The caveat that Wellington Access Radio must retain 10 hours on 783 AM is not viable.
Motion: This caveat need not be followed
Motion carried
Kristen advised that the station will be having new carpet fitted.
Do we also want new carpet for the hall? This matter was unresolved.
6. Financial Report
Nothing to report
The new Finance, Audit and Fundraising subcommittee will be looking into a reserves policy. First task of the subcommittee will be to meet and plan out how financial reports should be presented for meetings.
7. General Business
a) Studio upgrade
Discussed above.
b) Draft AGM minutes (6 October and 20 October)
Matters arising
Motion: That we bestow life membership on John Saunders
Mover: Julie ǀ Seconded: Fa’anu’u ǀ Motion carried
Motion: that we bestow life membership on Don Caron
Mover: Julie ǀ Seconded: Fa’anu’u ǀ Motion carried
Kristen establishes new policy: we can appoint anyone as a life member, there are no requirements.
c) The year ahead
Nothing discussed
d) Future meetings of the Council
Discussion around how often Council meetings should be held.
Proposal that Council meetings are held every 2 months, with subcommittee meetings held monthly. Council meetings will continue to be held Wednesdays, 6pm.
First WABSI Council meeting of 2020 to be held January 22.
Action point: John to draw up a calendar to send to Council members.
e) Strategic Plan
This is an opportunity for Council members to have another look over the plan, and let Kristen know any last thoughts.
We would like the membership to be invested in the plan. Could use Survey Monkey to present the membership with the strategic plan, and get any last thoughts.
Action point: To break down the strategic plan year by year.
Julie suggests Monday.com website as a tool for this.
8. (Council members only) Station Manager annual review
Minute taker not present.
John closed the meeting at 8pm.
Wabsi Council meeting Minutes January 2020
WELLINGTON ACCESS BROADCASTING SOCIETY INCORPORATED, COUNCIL
MINUTES OF THE COUNCIL MEETING HELD AT WELLINGTON ACCESS RADIO ON
WEDNESDAY 22 JANUARY 2020 AT 6.00 PM
APOLOGIES: (Council members) Susan Zou and Fa’anu’u Anitere’a. Motion: that apologies be accepted. Mover: John ǀ Motion carried
PRESENT: (Council) John Saunders (Chair), Dorai Gounder (Deputy Chair) (late, apologies given), Julie Lamb (Treasurer), (Members) Simon Howard and Eddie O’Strange. (Staff) Kristen Paterson (Station Manager). Minute taker was Esther Gedye Taylor.
MINUTES OF THE MEETING (6 November 2019)
The Minutes were agreed as true and accurate record. Mover: Julie ǀ Seconded: Dorai ǀ AGREED.
MATTERS ARISING FROM THE MINUTES
As there was no further feedback provided by Council members, the strategic plan has been approved for implementation.
Action points: (1) Esther to upload the strategic plan up on the website, and (2) A timetable needs to be prepared to outline the action deliverables of the program.
Action point: The list of life members to be uploaded to the WABSI page on the website.
STATION MANAGER’S REPORT
The following points were noted:
MATTERS ARISING FROM THE STATION MANAGER'S REPORT
Kristen background the proposed suggestion for Wellington Access Radio to host the 2021 CAMA Hui. Motion: that the WABSI Council supports Wellington Access Radio to holding the CAMA Hui in 2021. Mover: Eddie ǀ Seconded: Simon ǀ AGREED
SUB-COMMITTEES REPORTS
a. Health and Safety: Has not as yet meet. Kristen to email Fa’anu’u to arrange a meeting.
b. Programme makers, Members, and Supporters: Has yet to meet.
c. Finance, Audit, and Fundraising: Julie and Kristen have met. Julie reported back to the Council that the supplier time needs to be modified, the current outstanding debt situation - a management decision and not a governance matter, a proposed new financial reporting module to the Council and will meet as required if issues arise.
Mover: Julie ǀ Seconded: Dorai ǀ AGREED
Mover: Julie | Seconded: Dorai | AGREED
GENERAL BUSINESS
Following earlier written information provided before the meeting and a verbal report of the matter provided by Kristen and John, and after discussion it was noted by the Council members that the matter was not a broadcasting standards issue; instead more of an operational/management decision, to be made by the Station Manager. Motion: the WABSI Council upholds the Station Manager’s decision. Mover: Julie ǀ Seconded: Simon ǀ AGREED
Action point: An email to be conveying on the decision made by the Council to Don Franks by the Chair.
John outline two possible papers - 2008 document "Policy for the governance of the Society" and the 2019 "Code of Conduct for Council Members" for Council discussion.
Action point: The papers were noted and John offered to rework/merge the appropriate elements of the 2008 paper into the 2019 document for the next meeting.
CORRESPONDENCE
There was no inward or outward correspondence to the Council.
The meeting was declared closed at 7.30 pm
NEXT MEETING OF THE COUNCIL TO BE HELD ON WEDNESDY 25 MARCH 2020 AT 6.00 pm
MINUTES OF THE COUNCIL MEETING HELD AT WELLINGTON ACCESS RADIO ON
WEDNESDAY 22 JANUARY 2020 AT 6.00 PM
APOLOGIES: (Council members) Susan Zou and Fa’anu’u Anitere’a. Motion: that apologies be accepted. Mover: John ǀ Motion carried
PRESENT: (Council) John Saunders (Chair), Dorai Gounder (Deputy Chair) (late, apologies given), Julie Lamb (Treasurer), (Members) Simon Howard and Eddie O’Strange. (Staff) Kristen Paterson (Station Manager). Minute taker was Esther Gedye Taylor.
MINUTES OF THE MEETING (6 November 2019)
The Minutes were agreed as true and accurate record. Mover: Julie ǀ Seconded: Dorai ǀ AGREED.
MATTERS ARISING FROM THE MINUTES
- Allocation/clarification and acceptance of sub-committee roles
- Health and Safety: (Council) Fa’anu’u and (Staff) Kristen
- Finance, Audit, and Fundraising: (Council) Julie and Dorai. (Staff) Kristen
- Programme makers, Members, and Supporters: As at the last meeting, Simon and Susan suggested possible members, John formally approached Simon of his willingness to be on the sub-committee. (Council) Simon and (Staff) Kristen. Simon added that he would discuss with Susan in joining the sub-committee.
- Motion: acceptance of roles is confirmed
- Strategic Plan
As there was no further feedback provided by Council members, the strategic plan has been approved for implementation.
Action points: (1) Esther to upload the strategic plan up on the website, and (2) A timetable needs to be prepared to outline the action deliverables of the program.
- Life membership
Action point: The list of life members to be uploaded to the WABSI page on the website.
STATION MANAGER’S REPORT
The following points were noted:
- It has been a busy few months at the station with several new programmes starting and coordinating programming for the Christmas break.
- During the Christmas break, there were no issues in the station's on-air operation.
- Programme output for the month was high despite the holiday.
- Staff roles are to be reconfigured to allow Esther to reduce her current hours to study.
- Staff are planning to meet to develop the year ahead work plans and KPIs in line with the strategic plan.
- The core focus for the year will be on increasing programming, community networking, external funding, station marketing, volunteer communications, volunteer development – both technical and programming abilities.
- The station’s office and studio walls have repainted, and the next couple of months will see the new studio equipment and furniture being installed.
- Financially, the station is performing well with new paying programmes coming on board, and there are no significant cost increases. There are currently around three months reserves in funding and a transmitter emergency replacement fund.
- The proposal to hold the CAMA 2021 Hui.
MATTERS ARISING FROM THE STATION MANAGER'S REPORT
- 2021 CAMA Hui
Kristen background the proposed suggestion for Wellington Access Radio to host the 2021 CAMA Hui. Motion: that the WABSI Council supports Wellington Access Radio to holding the CAMA Hui in 2021. Mover: Eddie ǀ Seconded: Simon ǀ AGREED
SUB-COMMITTEES REPORTS
a. Health and Safety: Has not as yet meet. Kristen to email Fa’anu’u to arrange a meeting.
b. Programme makers, Members, and Supporters: Has yet to meet.
c. Finance, Audit, and Fundraising: Julie and Kristen have met. Julie reported back to the Council that the supplier time needs to be modified, the current outstanding debt situation - a management decision and not a governance matter, a proposed new financial reporting module to the Council and will meet as required if issues arise.
- Outstanding debt matter.
Mover: Julie ǀ Seconded: Dorai ǀ AGREED
- The new financial reporting module
Mover: Julie | Seconded: Dorai | AGREED
- November and December financial reports
GENERAL BUSINESS
- Don Franks complaint
Following earlier written information provided before the meeting and a verbal report of the matter provided by Kristen and John, and after discussion it was noted by the Council members that the matter was not a broadcasting standards issue; instead more of an operational/management decision, to be made by the Station Manager. Motion: the WABSI Council upholds the Station Manager’s decision. Mover: Julie ǀ Seconded: Simon ǀ AGREED
Action point: An email to be conveying on the decision made by the Council to Don Franks by the Chair.
- Governance of the Society
John outline two possible papers - 2008 document "Policy for the governance of the Society" and the 2019 "Code of Conduct for Council Members" for Council discussion.
Action point: The papers were noted and John offered to rework/merge the appropriate elements of the 2008 paper into the 2019 document for the next meeting.
CORRESPONDENCE
There was no inward or outward correspondence to the Council.
The meeting was declared closed at 7.30 pm
NEXT MEETING OF THE COUNCIL TO BE HELD ON WEDNESDY 25 MARCH 2020 AT 6.00 pm
Wabsi Council Meeting Minutes July 2020
MINUTES OF THE WELLINGTON ACCESS BROADCASTING SOCIETY, INC. COUNCIL MEETING HELD ON WEDNESDAY 22 JULY 2020, 6.00 PM AT WELLINGTON ACCESS RADIO
1. Apologies: (Council members) Simon Howard
The Council agreed to the apology.
Moved: John ǀ Carried
2. Present: (Council members) Fa’anu’u Anitere’a, Dorai Gounder, Julie Lamb, Eddie O’Strange, John Saunders, Susan Zou (via Zoom, that ended at 6.30 pm when the online link dropped out). (Staff) Kristen Paterson, station manager. Minute taker was Esther Gedye Taylor.
3. Minutes of the last Council meeting held
Council agreed that the minutes of the last Council meeting held on Wednesday 20 May 2020 as a true and accurate record of the meeting.
Moved: John ǀ Seconded: Julie ǀ Carried
Matters arising from the Minutes:
4. Station Manager’s Report
In summary:
Matters Arising from the Report:
CAMA Hui costs and staff attendance
In principle, the Council agreed that four staff could attend the 2020 CAMA Hui if this fits within the budget of $4000.
Moved: Julie ǀ Seconded: Fa’anu’u and Dorai ǀ Carried
The Society Council membership
Kristen will advertise in the CNW newsletter and Volunteer Wellington for new board members with relevant skills.
5. Financial Report
Julie summarised the financial report, with the budget currently “a work in progress”, the preliminary report looks good, and the audit starts on Tuesday 26 July 2020.
6. Health and Safety
There was nothing to report
7. General Business
2020 AGM date
Kristen to email all programme-makers and supporters ‘save the date’ of the meeting planned for Sunday 4 October.
Staff pay increase
On the recommendation by Kristen (Station Manager) the Council agreed to an increase of the paid hourly rate for Tony, Esther, and Frank, effective from Monday 13 July 2020.
Moved: John ǀ Carried
8. Meeting formally closed at 7.07 pm. Next meeting of the Council planned for Wednesday 23 September 2020, 6 pm and to be held at Wellington Access Radio.
1. Apologies: (Council members) Simon Howard
The Council agreed to the apology.
Moved: John ǀ Carried
2. Present: (Council members) Fa’anu’u Anitere’a, Dorai Gounder, Julie Lamb, Eddie O’Strange, John Saunders, Susan Zou (via Zoom, that ended at 6.30 pm when the online link dropped out). (Staff) Kristen Paterson, station manager. Minute taker was Esther Gedye Taylor.
3. Minutes of the last Council meeting held
Council agreed that the minutes of the last Council meeting held on Wednesday 20 May 2020 as a true and accurate record of the meeting.
Moved: John ǀ Seconded: Julie ǀ Carried
Matters arising from the Minutes:
- The Pacific Media Network/531 PI would like to extend their studio space. Kristen reported that discussion had been held and we are now waiting to see how the situation progresses.
- Samoa Capital Radio has requested extra broadcasting hours. Kristen reported that there is no room in the schedule to accommodate their request.
- The programme-makers, members, and supporters sub-committee have held a meeting and propose “a social mixer” to take place once the studios have been refurbished.
4. Station Manager’s Report
In summary:
- Programming - despite COVID, the station did well in terms of programming. All programme-makers are back now, contact tracing app/sign-in book and hand sanitizers are available.
- Funding - Wellington Access Radio has received extra funding from NZ on Air.
- Staffing - interviews for the CAMA role are taking place over the next few weeks. Armando has moved to Timaru. Ben James is temporary the on-call tech. The station will be hiring a new finance and admin person soon.
- Samoa Capital Radio - have moved into their new studios in Porirua following a short period at Wellington Access Radio.
- Emergency Messaging - there have been discussions with WREMO (Wellington Regional Emergency Management Office) about the whole CAMA role in emergency messaging.
- 2020 Elections - Kristen and Esther have met with Uplift Liftup about election messaging in languages other than English. The Radio Bureau will be providing the station with election ads to broadcast in the lead up to Election Day.
- Studio Refit - there have been unscheduled hiccups, and as a result, the refit is running later than planned.
- CAMA Hui - staff plan to attend the 2020 Hui in Tāmaki Makaurau (Auckland). Wellington Access Radio will be hosting the 2021 Hui.
- Society memberships annual fee - all programme-makers and supporters have been invoiced.
Matters Arising from the Report:
CAMA Hui costs and staff attendance
In principle, the Council agreed that four staff could attend the 2020 CAMA Hui if this fits within the budget of $4000.
Moved: Julie ǀ Seconded: Fa’anu’u and Dorai ǀ Carried
The Society Council membership
Kristen will advertise in the CNW newsletter and Volunteer Wellington for new board members with relevant skills.
5. Financial Report
Julie summarised the financial report, with the budget currently “a work in progress”, the preliminary report looks good, and the audit starts on Tuesday 26 July 2020.
6. Health and Safety
There was nothing to report
7. General Business
2020 AGM date
Kristen to email all programme-makers and supporters ‘save the date’ of the meeting planned for Sunday 4 October.
Staff pay increase
On the recommendation by Kristen (Station Manager) the Council agreed to an increase of the paid hourly rate for Tony, Esther, and Frank, effective from Monday 13 July 2020.
Moved: John ǀ Carried
8. Meeting formally closed at 7.07 pm. Next meeting of the Council planned for Wednesday 23 September 2020, 6 pm and to be held at Wellington Access Radio.